Job Description

Job Description

Job Description

Position Overview

This role is ideal for an experienced Office Manager or Executive Assistant who is highly organized, proactive, and comfortable working independently. You will be responsible for handling administrative, scheduling, billing, and communication tasks that keep the business running smoothly, allowing the owner to focus on coaching clients and growing the business.

This is a hybrid role , requiring both remote work and occasional on-site presence at our Watchung gym.

Key Responsibilities

Administrative & Operations

• Manage client scheduling and calendar coordination
• Handle client onboarding and offboarding communications
• Process monthly billing, track payments, and follow up on failed or overdue payments
• Pay routine business bills and manage basic bookkeeping tasks
• Maintain organized digital records and internal documents

Client Communication

• Respond to client emails and messages in a timely, professional manner
• Send appointment reminders, updates, and announcements
• Support a high-quality, professional client experience

Executive Support

• Assist the owner with administrative tasks and follow-ups
• Help implement and maintain systems and standard operating procedures (SOPs)
• Identify inefficiencies and suggest improvements to workflows

Company Description

We are a private personal training gym located in Watchung, NJ, specializing in strength and conditioning for adults who want to move better, get stronger, and train in a professional, supportive environment. We are a small, growing business focused on delivering high-quality coaching and an excellent client experience.

Company Description

We are a private personal training gym located in Watchung, NJ, specializing in strength and conditioning for adults who want to move better, get stronger, and train in a professional, supportive environment. We are a small, growing business focused on delivering high-quality coaching and an excellent client experience.

Job Tags

Part time, Work at office, Remote work,

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