Job Description

Special Events Coordinator

Full-Time | On-Site | Year-Round | Reports to: Director of Hospitality

We’re looking for a detail-oriented Special Events Coordinator to bring booked group experiences to life at our farm. You’ll take confirmed event details from our Group Experience Sales Coordinator and lead the charge on logistics, staffing, and flawless execution. From company picnics to weddings and everything in between, your goal is to ensure guests feel cared for and events run like clockwork.

What You’ll Do:

● Execute events including:

▸ Group picnics (50–5,000 guests)

▸ Banquets, bus tour meals, weddings, and celebrations

● Review and finalize booking details handed off from Sales Coordinator

● Staff and supervise seasonal event teams

● Coordinate setup, service, and clean-up logistics

● Work with vendors and internal teams (food, retail, activities)

● Be present for 70%+ of all events, and 90%+ of events with 200+ guests

● Greet and assist clients day-of to ensure guest satisfaction

● Upsell add-ons or upgrades when appropriate

● Track event flow, special requests, and post-event feedback

● Use G-Suite, Basecamp, and CRM tools for coordination

What We’re Looking For:

● 3+ years of experience in event operations or coordination

● Leadership experience with on-site staff and vendor teams

● Organized and detail-driven; thrives under pressure

● Strong communicator and problem-solver on the fly

● Comfortable working weekends and peak-season hours as needed

● Proficient with digital tools (G-Suite, Basecamp, CRM systems)

Salary& Benefits

● Starting at $27/hr, based on experience

● Opportunity for seasonal overtime or peak-performance bonus

● On-site, full-time, year-round role

● Full-time, year-round position

● Access to Young's perks and a team that values collaboration and creativity

● Healthcare, 401(k) matching, paid vacation, etc

● Staff perks and a fun, farm-focused work environment

Physical :

Must be able to stand and exert fast-paced mobility. Must have a good sense of balance, be able to bend and kneel and have the ability to lift catering equipment frequently weighing up to 40 pounds.

Young's is a working dairy farm with a restaurant, homemade ice cream, farmstead cheese, miniature golf, driving range, batting cages, an animal petting area, watch us milk the cows daily and plenty of fun events throughout the year!
We are open year-round. Our busy season starts in April and ends in late October. It takes about 300 employees to keep Young’s going during this busy time of year. Most of our workforce is in high school or college and tend to stay with us for 2-3 years as they complete school. We have a core group of about 80 full time Staff; many have worked with us for 20 plus years. We are blessed with a great Staff who work hard to create great Guest experiences. A dozen of our workforce, by the way, are Young family members.

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